Best Project Management Software For Multiple Projects | Expert Recommendations

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2 years ago

In today’s digital world, many businesses should invest in the best project management software
to manage multiple projects. Generally, project management software refers to a technology used
for planning, managing, and organizing various projects within the organization. Some common
functionalities of a project management software include collaboration for different teams,
accountability among team members, easy documentation, ability to track progress, workflow
tools accessible in one place, and cloud-based solutions.

Because of these capabilities, organizations can delegate tasks more quickly, have better
communication with clients, and standardize certain business processes and procedures.
However, given this technological advancement’s popularity in the business sector, many project
management software, like Primetric, are available in the market, making the entire selection
process much more challenging. Thus, there are several things to consider when choosing the
appropriate software for your business’s needs.

Thankfully, article showcases our top picks for the Best Project Management Software For Multiple Projects. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below).

We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Julian Goldie from Goldie Agency

Zoho Projects is another project management solution that allows users to plan, organize, and collaborate on projects while utilizing Gantt charts to see progress and timelines in detail. There are further tools for document management, time management, and tracking and correcting mistakes. There are several connectors available, including Slack, Google, Dropbox, and the numerous other Zoho suites. Pricing is determined on the number of users, the number of projects, and the depth of features necessary, with higher level plans giving infinite projects and greater limits depending on the plan chosen. There is a free plan available for experimenting with the software’s functionality.


This product was recommended by James Diel from Textel

The AI assistant backing Hibox makes setting up multiple projects a breeze. With this software the bot will make suggestions and expedite the process of setting up a new project, so you can get more done faster, with fewer errors. It can even tell you which people you should assign to a given task based on history. Beyond that, the software is cloud-based and intuitive, meaning you’ll have no trouble getting started.


This product was recommended by Laura Brennan from Flycast Media

I know everybody loves Slack, but at our organisation we feel Basecamp is an absolute godsend for managing multiple projects. In the past everybody used to manage projects by email which is a really long-winded way of getting anything done. The etiquette and niceties of email mean that you can’t just drop a quick question to someone without seeming rude if you don’t add “how are you?” or on a Monday “how was your weekend?”. Project chat etiquette is different; you can just say “did you fix X?” or “who is responsible for Y” without wasting time worrying about upsetting people. I guarantee this saves more time than anything else.

Minitab Engage

This product was recommended by Karim from Dehumidifier Depot

Minitab Engage is the industry’s most popular project management software for planning, launching, tracking, and managing multiple projects. Only Minitab Engage provides exclusive problem-solving tools and proven project management processes to help organizations achieve their project goals – from improvement to innovation.


This product was recommended by Karim from Dehumidifier Depot

Binfire is a complete project management and collaboration application that supports agile, waterfall, and hybrid project management approaches. It’s simple to use and gets you up and running quickly. Board customization to match a team’s individual needs, the ability to build out a whole step-by-step process through tasks and subtasks, and the calendar view for a holistic grasp of activities and deadlines are just a few of my favorite features. I use My Tasks to keep track of my to-do lists, and I like that I can keep all of my tasks in one place, even if they aren’t associated with a project or board in binfire.


This product was recommended by Jennifer Denehy from PeopleSearchFaster

Celoxis is a multi-award-winning all-in-one project management application. It enables enterprises to manage their portfolios, projects, tasks, resources, timesheets, issues, and risks in a centralized manner. It comes with a slew of collaboration tools, including a fully configurable free client portal. Its dashboards and reporting capabilities are outstanding, ranking among the finest in the industry. It is packed with features, straightforward to use, and highly customizable.


This product was recommended by Jennifer Denehy from PeopleSearchFaster

ProofHub is a project management and team collaboration application that enables project managers to exercise complete control over their tasks, teams, projects, and communications. Managers can easily assign tasks and deadlines to team members and switch between simple to-do lists and customizable agile kanban boards. ProofHub includes a notes section and a dedicated discussion area for storing critical information and conducting real-time conversations with team members. Receive real-time notifications whenever a ticket is updated.


This product was recommended by Natalie Maximets from Online-Divorce

Trello is my favorite project management software, with numerous interfaces with Evernote, Zapier, and other services. You can set up alerts to receive updates on a regular basis. It is one of the most affordable apps on the market and can be synced across several devices. You can also personalize it for separate project teams according to your preferences.


This product was recommended by Leszek Dudkiewicz from Passport-Photo Online

Project management software must provide features for assigning tasks, tracking performance, and evaluating results. Also, it should support team collaboration, including commenting, tagging, and convenient notetaking. Notion fulfills all those purposes. The user interface is intuitive and provides a wide range of customization options. However, the most crucial feature is managing several projects simultaneously, thanks to numerous sheets arranged in the sidebar.

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This product was recommended by Su Roberts from Beliebis

This is a process, task, and time management application that will assist you in successfully managing many tasks. Its features and services include team communication, time and task monitoring, resource allocation, template selection, task prioritizing, numerous workflow display variants, bulk rescheduling, and others.


This product was recommended by Su Roberts from Beliebis

This is a software solution for managing many projects at the same time. Its capabilities include task and project prioritizing and management, team and client communication and cooperation, bug, task, and progress monitoring, and interface with a variety of standard applications. Backlog is designed to meet the needs of several industries, including IT, electronics, transportation & logistics, and commerce.


This product was recommended by Ellie Walters from FindPeopleFaster

Mavenlink is a project management software that has a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. Mavenlink allows you to manage your team efficiently, track the working hours too. This platform gives you the benefit of connecting two separate businesses to merge teams and processes. The leading integrated CRM platforms are connected with Mavenlink to build a unified platform for planning, delivering and optimising revenue related to the business cycle.


This product was recommended by Will Cannon from Signaturely

This is a software solution for business process, task, team, and project management that may be used in a variety of industries, including advertising, production, and consulting. You may manage your project using Kanban, calendar, timeline, or table view with this program. It offers shared boards that show how their initiatives are progressing. For client projects, customer tickets, and sales pipelines, Monay offers a variety of themes. It connects to Slack, Outlook, Zendesk, Jira, Trello, Asana, Trello, and more.


This product was recommended by Will Cannon from Signaturely

This is a multi-project management solution with a wide range of features for a variety of industries, including fashion and manufacturing. Task visualization with boards, scheduling with timelines, real-time workflow tracking with portfolios, bottleneck prevention or elimination with the automation function, and resource management are among its primary features.


This product was recommended by Elena Rychyna from Airfocus

Teamwork is a kanban project management software that allows you to easily organize all of your tasks. It can be easily customized and is highly intuitive. This is important for managing multiple projects at the same time. You have a lot of control over the functionalities such as assigning roles or turning on/off features for specific projects. Plus, Teamwork is quite affordable even for smaller businesses which makes it a popular choice in many companies.


This product was recommended by Steven Walker from Spylix

Jira is an agile project management software that development teams use to plan, track, and deploy software. It is a popular tool created for and used by agile teams. Users develop reports that help improve teams and create their workflows in addition to creating stories, planning sprints, monitoring issues, and deploying up-to-date software. It combines various technologies that allow teams to manage their projects and products from start to finish as part of Atlassian. Jira Software is designed to help every member of your software team plan, track, and release excellent software. Each team has its method for shipping software. Use an out-of-the-box workflow or design your own to fit the way your team works.

Microsoft Project

This product was recommended by Steven Walker from Spylix

MS Project looks and feels like other Microsoft Office products, but it can be intimidating for those new to project management with few tutorials or suggestions. On the other hand, trained experts will value the incredibly intricate detail provided for each task and resource, whether that resource is a specific person, role, physical object, or something else. Reporting is very sophisticated, with pre-built and configurable reports that can be instantly exported to Microsoft PowerPoint for those unavoidable management briefings. However, integration with non-Microsoft products is limited.


This product was recommended by Olivia Tan from CocoFax

SwiftEnterprise is the next-generation AI-driven Agile Project Management platform designed to assist you in effectively planning, managing, and delivering your projects. SwiftEnterprise includes a one-of-a-kind set of tools for managing traditional and Agile projects. It connects with various task management systems and has its task scheduling, resource management, and resource tracking functions. Users can use the robust Agile module and the visual Story Mapping to plan detailed Backlog Grooming, Release, and Sprints. SwiftEnterprise allows you to manage and deliver large and complex projects in an Agile manner. Request a demonstration to see it in action..


This product was recommended by Lyle Florez from EasyPeopleSearch

If you don’t have the time to learn and set up a complex project management application, it’s time to look into Wrike. Standard project management elements such as Gantt charts, informative dashboards, and a comprehensive reporting suite are built-in. Getting up and running on a small- to a medium-sized project can be accomplished quickly without learning the intricacies of a new, complicated system. A time tracking tool is built-in, and it is accessible to both the worker working on a specific task and the person in charge of the project as a whole. It is not a replacement for a dedicated time tracking system, as found in other project management applications, but it handles most basic requirements.

Meister Task

This product was recommended by Gary Taylor from Book Your Data

Meister Task is one of the best project management software for multiple projects. It is a flexible project board which accommodates multiple projects and ensures that everyone is on the same page. It is an online tool that improves team collaboration by allowing members to create their own dashboards and work together in real time. Users can create an unlimited number of projects and invite other team members via email to work together. You can also customize the dashboards and create sections according to your needs and requirements.


This product was recommended by John Tian from Mobitrix

This is a Project Management software that allows you to plan, schedule, and manage all project-related tasks. Teams can handle small to medium-sized projects as it has a straightforward user interface that helps in working on multiple projects. It has a unique feature that most project management solutions do not have: a mind-mapping tool where teams can brainstorm ideas for a specific project or event. This tool can be used by teams to structure, present, share information, brainstorm ideas, scope projects, and more. You can easily switch between planning, Gantt charts, and tasks using dynamic views and make visual maps of each project data.


This product was recommended by John Tian from Mobitrix

This is a free online project management software that eliminates the need to switch between tools. It has seven modules built inside it to help handle essential issues such as task management, project planning, reporting, meetings, risk management, bug and issue tracking, and more. This software supports task dependencies, project milestones, resource allocation, and multiple project views. The user interface is beautifully designed, and nTask emphasizes simplicity as everything is relatively simple to grasp.


This product was recommended by Kimberly Silva from FindPeopleFirst

This is a cloud-based project management software with an engaging social interface. Clarizen makes project creation from scratch more straightforward, therefore, useful for mid to enterprise-sized businesses to boost their productivity. Since it is simple to configure, it helps users implement actions in minutes without time-consuming training. Projects can be prioritized and examined based on their budget, workloads, and resource availability. This software also allows enterprises to adapt to changing market conditions and empowers them to transform their ideas into strategies, actions, and plans.


This product was recommended by Kimberly Silva from FindPeopleFirst

Airtable combines the functionality of task management and spreadsheet to provide the most user-friendly experience while managing projects. This project management software is highly versatile, meaning different businesses and organizations can use it effectively. It gives businesses the ability to manage a wide range of projects. The software enables team members working on a project to plan out the project step by step and set accurate deadlines. Users can store files and media related to the project in one place and provide space for the team members to hold conversations on the project’s various aspects.

Liquid Planner

This product was recommended by Lindsey Hyland from Urban Organic Yield

Liquid Planner is the best Best Project Management Software For Multiple Projects. Liquid Planner is the best project management software for multiple projects because it offers a lot of features that help manage projects efficiently. For example, it has a Gantt chart view that allows you to see all the tasks that are associated with a project and how they are scheduled. This makes it easy to identify potential problems and make adjustments as needed. Additionally, Liquid Planner integrates with other software such as Slack and Google Drive, making it easy to collaborate with team members and keep everyone updated on project progress.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

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