Best Small Office Printer Scanner | Expert Recommendations

Photo by George Milton
2 years ago
This article showcases our top picks for the Best Small Office Printer Scanner. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.

HP DeskJet 4155e All-in-One Wireless Color Printer

This product was recommended by Tim Connon from ParamountQuote Insurance Advisors

I am suggesting this product because we have 4 of them in our office and they both print quicker than the other 2 previous printers we had. Our employees recommended this printer so we got it for our office and it has outperformed the previous printers we had. Therefore we replaced all our printers in our office with this. We strongly recommend these to anyone running a large-scale office.

Canon MAXIFY GX7020, Wireless MegaTank All-in-One Supertank Printer

This product was recommended by Ouriel Lemmel from WinIt

This is a great well built, all-in-one printer for a small business. It’s an inkjet printer that uses a refillable supertank ink system to give you high page yields and very low cost per print results. The flatbed scanner has a good scan resolution and color depth, and its automatic document feeder supports duplex scanning to process double-sided documents. Perfect for any small office that needs to up its print game.

Brother Monochrome Laser Printer

This product was recommended by Mark Daoust from Quiet Light

This inexpensive alternative is perfect for the small business that’s just starting out. Its flatbed scanner delivers high resolution and after it warms up, the pages print fast. The cartridges are also inexpensive which makes the cost per print only marginally higher than much more expensive machines. A great printer scanner to get if you don’t have a lot of copying to do, but you need to have it around just in case.

Fujitsu ScanSnap iX1400

This product was recommended by Christiaan Huynen from DesignBro

Although office work is shifting to paperless mode, there are still documents that need to be in hard copy. For a reliable small office printer and scanner experience, you can count on this user-friendly product. It is designed to provide you with seamless printing and scanning in a simple one-touch button. It is a smart technology that will add ease to your work as it automatically removes blank pages, deskews and rotates, detects color, grayscale and black and white, detects document size. Compatible with Mac or PC, you can easily connect it with several devices.

Canon TR8620 All-in-One Printer

This product was recommended by Zac Houghton from Loftera Limited

The Canon TR8620 All-in-One Printer for Home Office offers fast print speeds, high quality color printing and a flexible paper handling system which will expand your work possibilities and open new opportunities to be more productive. Plus, with compact design and energy saving features this efficient device also places less demand on valuable workspace.

Brother MFC-L3750CDW

This product was recommended by Chris Alexakis from CabinetSelect

Functionality and versatility are key elements to have in mind when getting a small office printer. You’re going to need a resilient device that can take a lot of workloads, and that’s what this product is designed to do. This printer can process a lot of documents with its 250 sheet tray. Aside from this, it also comes with a 50 sheet document feeder that lets you scan documents automatically. You don’t have to worry about extra cables because it has wireless capabilities, allowing anyone in the office to easily connect to it.

Canon TR8520 All-In-One Printer

This product was recommended by Donald Wilson from Fitness Solitude

This is a great all in one office device that can complete 2 sided printing jobs, scanning jobs, copying jobs, and fax jobs. It is wireless and can connect to your smartphone and tablet. It has a large array of useful features that make it very versatile for many office jobs and is fairly small, so it can easily fit on a desk.

Color imageCLASS MF743Cdw

This product was recommended by Andrew Steninmann from Inkablelabel

This printer is a laser printer with a large screen for navigation. Easy to choose print, scan or copy by just selecting the icon. It has also an Ethernet port and wifi connection, also, usb connection for a fastest printing using flash drive is included to the specification. Usually, the printer print slows for the first copy and fast for the second. This printer has resolved that problem. It can print fast even at the first copy of the document, however, for the black text document it is quite slow compared to colored text. But the colored text here was improved. The output is clearer and looks exactly to what it looks in soft copy. This printer must have its own table that will be set as its station. This is to keep safe from falling. Another thing is that it needs a budget for replacing all the color toner cartridges because it is expensive and needs an advanced budgetary technique. But when it comes to its performance, there is nothing to say about it. Some information about our company Inkablelabel; we are a product packaging label manufacturing company where we supply labels to the companies. Based in the US and Australia, we are committed to delivering high-quality self-adhesive custom labels for professional product label applications.

HP OfficeJet 3830 All-in-One Wireless Printer

This product was recommended by Alex Shute from FaithGiant

The HP OfficeJet 3830 All-in-One Wireless Printer allows you to copy and scan documents, apart from the printing itself. This product also has a mobile printing feature that lets you print using your smartphone. All you need to do is download the free app, and you’re set. No need for a network connection because it’s a Wireless Direct. The HP OfficeJet 3830 All-in-One Wireless Printer is a compact printer with a quiet mode, making this perfect anywhere you put it. Plus, its sleek design allows it to look good in your small office, even in your home office.

Brother MFC-L8900CDW

This product was recommended by Stephan Baldwin from Assisted Living Center

Depending on your type of company, a printer can get occasional use or be an essential part of daily operations. Regardless of the situation, any office needs to have one of these devices. This printer is designed to handle a lot of work with a 520-page cassette. It’s very customizable, allowing you to set limits and restrict both color and scan operations. While it has many features, it’s quite easy to use, which is vital in an environment where not everyone has the time to master a new device.

HP OfficeJet Pro 6978

This product was recommended by Stephen Curry from CocoSign

This is an all-in-one printer that is ideal for small offices. The HP color inkjet printer can copy, scan, and fax. Even better, it allows for wireless printing with two-sided duplex print and scan options. You will also love its color touchscreen display, automatic document feeder, and instant ink that ensures you never run out of ink. It makes printing easy from wherever you are through a smartphone, notebook, PC, tablet, or laptop. Users can connect it to the internet with an ethernet cable or wireless networking. The coolest part is the printer can produce fast, professional-quality color for 50% less than laser, saving on paper and handling more tasks without ever slowing down.

Canon® PIXMA™ G3260 Wireless Color All-in-One Printer

This product was recommended by Paul Miller from CBD4Beginners

The interfacing that this printer does is very fast and quick, with the USB 2.0 that links up with your computer. The ink utilized by the Canon Pixma G3260 Wireless Color All-in-One Printer is not at all expensive which implies you won’t need to trade off speed for printing costs This printer’s features are so versatile that you can utilize them in your office for various purposes too. This implies it’s a superb general size printer for engineers, work group coordinators, or small businesses readying to print among different things without breaking a sweat. You will have the capacity to develop draft prints that are rapid and high quality considering its high yield diminishing technique which prevents any smears due to poor quality inks. This printer offers you the chance to print whatever size paper in A4/Letter, which implies you can utilize it for any business-related work. The introductory cartridge gives around 500 prints and has a yield of 200 pages

Canon GX6020 All-in-One Wireless Supertank Printer

This product was recommended by Jonathan Tian from Mobitrix

Do you have a small office and need a printer for all your printing needs? This all-in-one printer can print, copy, scan and ADF, making it ideal for your business setup. Users will like it because it is effortless to set up and get running in a few minutes. Filling the ink is easy with the “keyed shape” bottles and a nozzle that only fits and files the correct color ink tank. Its super-tank allows you to use the printer without the need to keep adding more ink. Get the job done professionally using the LCD touchscreen and easy WiFi setup for wireless printing. Besides the excellent features, the printer has a compact design that perfectly fits your workspace. The good thing is you will save on paper using the auto-duplex feature that prints on both sides of the paper.

Canon imageCLASS MF445dw

This product was recommended by Steven Walker from Spylix

You can get a lot of work done and stay within budget with this all-in-one laser printer. It also works with XL cartridges that print more pages for less money, reducing the need to replace toner cartridges. It warms up quickly, and subsequent pages come out even faster. You can scan thicker media with a flatbed scanner and an automatic document feeder that can scan double-sided documents in one pass. The built-in fax is helpful in hospitals. It has an Ethernet port, Wi-Fi support and can print directly from USB flash drives.

Epson EcoTank ET-2750

This product was recommended by David Scott from Top Reviews

It uses ink bottles instead of cartridges which last much longer and are much cheaper to run overall. This printer has a very simple set-up process and good quality photo prints which we mainly use at the office, especially with large amounts of documents that need to be printed ASAP. It takes the printer around 4 seconds to print a text-only page!

HP ENVY Pro 6455 Wireless All-in-One Printer

This product was recommended by David Scott from Top Reviews

A powerful, versatile printer that makes it easy to create professional-quality photos and documents. Print, scan and copy with ease using the flatbed scanner or the 35-page automatic document feeder. Easily print borderless photos up to 8.5 x 11 inches on high-quality photo paper. The ENVY Pro 6455 features automatic two-sided printing for reduced paper usage and energy savings—and you can even print directly from your mobile device.

Epson EcoTank Pro ET-5850

This product was recommended by Lynda Fairly from Numlooker

The Epson EcoTank Pro ET-5850 is an all-in-one printer designed for small businesses that have the capability to print more than 30 pages in a minute. The printer has the compatibility to run at a very low cost and comes with two years of unlimited ink which gives you freedom from buying ink for the next two years. The buyer can get a two year warranty as well after getting it registered. It’s a wireless printer with a great mobile connectivity option which makes your work less complicated or uncomplicated.

Fujitsu ScanSnap iX1400

This product was recommended by Laura Jimenez from Ishine365

Very fast, reliable, doubles sided simultaneous scanning in full color as per your desire. It can make searchable .pdfs’ and so many more very useful features! It will help you in marking blank pages so you can delete them during scanning. It can also detect if a page is in color, even if mixed in with black and white pages! Moreover, it can also scan multiple size sheets and business cards at the same time with great speed and It can read the title of your scanned pages and can suggest a file name too.

HP LaserJet Pro M281fdw All-in-One Wireless Color Laser Printer

This product was recommended by Aleksander Blomquist from Affiliate Marketing Pro

I bought HP LaserJet Pro M281fdw a couple of years ago now. It is a laser printer and scanner that was an upgrade from my previous ink alternative. My ink printer had issues with the ink drying up and ruining the printer function. It was unreliable. My new HP LaserJet Pro M281fdw has had no problems since I bought it, except having to reconnect to the wifi one or two times. I connected it with a cable to avoid that. The main reasons to choose this printer would be reliability, a wide range of functionality, and affordability.


This product was recommended by Ryan Yount from LuckLuckGo

The Canon PIXMA G7020 represents a significant advancement in Canon’s cartridge-free MegaTank technology. It comes with duplex printing and scanning, an automatic document feeder, and fax capabilities. It has a unique feature called AirPrint, making it easier for you to print right from your iPhone, iPad, and Mac 4. There’s enough paper in the main tray and ink in the box to print 18,000 monochrome or 7,700 color pages. This all-in-one printer is best suited for a small office with limited space because its size allows it to be placed on a working desk. You don’t have to buy a printer and a scanner as they both will consume a lot of space in the office.

Brother HL-L2300D Monochrome Laser Printer

This product was recommended by Shiv Gupta from Incrementors

The Brother HL-L2300D is a good choice for cost-conscious homes or workplaces. This single-function monochrome printer can print up to 27 pages per minute and has automatic double-sided printing, a toner, and a save option to help you save money on printing. The input tray has a capacity of 250 sheets and can accommodate both letter and legal-sized paper. This office printer prints documents with a resolution of 2400 x 600 dpi, resulting in the cleanest, clearest text possible from a low-cost printer.

HP ENVY 5055 Wireless All-in-One Photo Printer

This product was recommended by Sam Lockwood from 52Editions

This basic all-in-one can scan and copy, but printing images is where it shines. There’s no Ethernet port, and there’s no USB connector for printing from a flash drive, and it’s sluggish, but the results are surprisingly decent for such a low-cost inkjet. The initial cartridges are low on ink, but if you replace them with high-capacity carts, the running cost drops significantly.

Epson EcoTank ET-4850 Printer

This product was recommended by Sally Stevens from FastPeopleSearch

It works well for prints, scanning and copies. Everything is high quality. Not only will this EcoTank printer save you a ton of money on ink, but it’s easy to setup and all the features work extremely well. Best printer I’ve ever owned.

Canon imageCLASS MF269dw Printer

This product was recommended by Alina Clark from CocoDoc

It works reliably with far fewer paper jams and errors than our old HP, it’s so quiet it doesn’t annoy anyone (also an issue with prior printers), we have learned to use more features (e.g., scanning multiple pages) as we’ve needed them, and without having to contact tech support. Generic toner works well, keeping our ongoing costs low and planning to get one for my home office too. Very satisfied.

HP OfficeJet Pro 9025 All-in-One Wireless Printer

This product was recommended by Shiv Gupta from Incrementors

Managing tasks in the office are quick and simple with the HP OfficeJet Pro 9025. This multifunction device can print, scan, copy, and fax documents. The 35-sheet automatic feeder and automatic double-sided scanning and copying let you quickly get through huge stacks of documents, and the automated double-sided printing at up to 24 pages per minute helps you conserve paper and ink.

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