Best Project Management Software For Accounting Firms | Expert Recommendations

Photo by Tima Miroshnichenko
2 years ago
This article showcases our top picks for the Best Project Management Software For Accounting Firms. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.

Odoo Accounting

This product was recommended by Jon Torres from JonTorres

When searching for the best accounting software, most firms now remain cost-conscious because things have been crazy since the COVID pandemic. They also want a software that they can easily customize while paying only for the features they are using. I recommend Odoo because, along with being affordable, it features an accounting system that connects directly to banks and PayPal. The Odoo accounting system synchronizes transactions on an hourly basis, thus creating a flawless business flow. What’s more interesting is customers can pay online with just a click, and you can create and send invoices in seconds and send them via email. Lastly and most exciting, Odoo itself is an open-source platform with a growing community, so finding accounting hacks and fixes is no problem. In addition, it gives users a choice to use Odoo Online (the cloud version) or Odoo on-premises, self-service, or with local support when you hit 50 users.


This product was recommended by Ekke Uustalu from Planyard OU

For accountants in construction companies, it is difficult to keep track of the costs of individual jobs or track the profitability of projects. With Planyard, they can easily track the costs on these levels without having to provide information to the project and site teams. Oftentimes, project managers and estimators want to know what the cost of a job in a project is. In many companies, it is the task of the finance team to provide this information. The problem is that G/L accounting software (QB, FreshBooks, Xero, etc) is not really helping with this.


This product was recommended by Maria A. McDowell from EasySearchPeople

QuickBooks is an accounting software that caters to the needs of small, medium, and large businesses. It enables Accountants to manage income and expenses and keep track of the financial health of a business. As an account invoicing software, QuickBooks allows an accountant to set up auto payment schedules for regular and one-time clients, create custom-made invoice templates, and manage the inflow and outflow of assets in a business.


This product was recommended by Molly Beran from Projects By Molly, LLC

When I think about accounting firms, I think of places where employees are spreadsheet power-users. Additionally, I think about cultures where I imagine people are accustomed to using email to communicate. Smartsheet combines these two tools flawlessly, which makes it my pick for accounting firms. The fact that you can send communications about tasks and projects within each line item in a project plan makes it ideal for detail-oriented workforces, and it’s even better that the system automatically saves and backs-up your work. Finally, Smartsheet has enterprise tools that allow a rollout to a large number of users, which would be ideal for a large accounting firm, and it offers full integration with G-suite, Salesforce, and a number of other large-platform business apps.


This product was recommended by Madilyn Hill from TruePersonFinder Inc.

This all-in-one project management tool to helps accounting firms manage their project efficiently. This easy-to-use project management tool keeps things organized. Basecamp is accessible from anywhere on the web, android, and Ios. It includes message boards, to-dos, schedules, docs, real-time group chat, automatic check questions, and file storage all in one place. Basecamp features hill charts that give you the idea of missing context and let spot problems. Basecamp keeps everyone in a loop for day-to-day work.


This product was recommended by Michael Jan Baldicana from Pyramid Credit Repair is the best project management software for accounting firms. It has a lot of features that help accountants manage their projects, including task management, time tracking and invoicing. Monday also has a chatbot which can answer basic questions about the software. This project management software that is designed for the needs of small and medium sized accounting firms. The software is used to manage projects, tasks, and clients. also offers a project management tool for partners that allows them to see all of their projects in one place. It has been specifically designed for accountants and bookkeepers, with features such as invoicing, timesheets and expense reports that are tailored to these professionals.


This product was recommended by Nirav Dholariya from AcquireMore

Trello’s wheelhouse is its tried-and-true, card-based approach to project management. It uses “lists” which are essentially columns that define a card’s place within a project timeline. It uses a visual approach that those familiar with the agile development methodology will be familiar with. In the context of accounting, Trello users would move cards between lists along a board in the same way post-it notes would be used to illustrate the progress of a project on a whiteboard.


This product was recommended by Lyle Florez from EasyPeopleSearch

In LiquidPlanner, teams can plan and prioritize projects. This solution allows you to track changes across all active projects while analyzing risks and resources. On the LiquidPlanner dashboard, you can see pending, approved, and active projects and access to historical ones. It simplifies task prioritization. It also helps you estimate how long it will take you to finish your work.


This product was recommended by Steven Walker from Spylix

This project management software can handle both projects and tasks. It is renowned for its elegant design, user-friendly interface, and robust free plan. Customers can use Asana to view and manage projects, create custom templates, assign tasks to users, set deadlines, create dependencies, attach and share files, and track milestones.


This product was recommended by Steven Walker from Spylix

This Project management software is so powerful and versatile that new users must spend a lot of time learning how it works. Many of Clickup’s features are overkill for accountants. Custom statuses, hierarchy, drag-and-drop reordering, recurring checklists, and draft tasks should impress you. The workload chart, multitask toolbar, bulk rescheduling, team templates, and task mentions are notable features. There are four viewing modes..

Zoho Projects

This product was recommended by Luke Lee from Palaleather

Zoho Projects is among the best project management software that I can recommend especially when it comes to value for money. Our team has tried their interface and I can see that they have all the necessary tools Project Managers look for. All in all, its capabilities and reasonable price go hand in hand! Firms and SMEs will greatly benefit from this software.


This product was recommended by Chirag Dhawan from Incrementors

BigTime is a system that assists accountants with project planning, as well as budgeting, tracking, and billing. Users may manage project teams, work in progress, and profitability per project or even each employee. With the Quickbooks interface provided by this project management tool, accounting businesses can quickly optimize their process.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

Dedicated Teams: The Backbone of Agile Development

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