Best Project Management Software For Mac | Expert Recommendations

Photo by Anna Shvets
2 years ago
This article showcases our top picks for the Best Project Management Software For Mac. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Ian Sells from RebateKey

As a Mac user, I can vouch for Asana. Not only is it better overall to use Asana Desktop rather than trying to look for it in a sea of tabs when used as a browser (like most project management tools), it’s also best to use Asana within the Apple ecosystem since Asana also has an iOS app. As many users know, the Apple ecosystem is built for productivity. Using Asana within the ecosystem allows you to work better and accomplish more. It’s easy to use UI also suits the minimalist and sleek vibe of Macs.


This product was recommended by Jennifer Denehy from PeopleSearchFaster

It is a collaborative tool that helps the team plan, schedule and manages the resources at this common space. This program helps to organize and delegate the responsibilities aptly. Monitor and track the team’s progress through individual performance analysis using the different views. Share, integrate and communicate efficiently using this environment to obtain productive results.


This product was recommended by Richard Lubicky from RealPeopleSearch

My vote goes for Monday, which is a user-friendly, all-inclusive, and flexible project management software. I like Monday because of its high-performance communication and collaboration tools that keep all team members engaged and boost productivity. With Monday, you can plan, organize, and track projects in one visual space and customize your settings by picking from a variety of project templates. Your employees do not need advanced skills and expertise to use this project management platform. The best thing about Monday is that you can integrate this software with several third-party tools including Excel, DropBox, Slack, Google Calendar, Trello, Integromat, and Google Drive. Along with third-party integration, the software also allows its users to invite third-party users like clients and stakeholders. Flexible pricing coupled with exclusive features and an interactive dashboard make Monday the best project management software for Mac.


This product was recommended by John Tian from Mobitrix

This is a web-based multiple award-winning software available for Mac and any other OS. It brings intuitiveness into project management through a clean and attractive interface. GanttPRO has a drag and drop feature that makes it easy to create, add and manage tasks. The software also has multiple supporting information and a dedicated customer service manager. It charges $15 per user per month on the individual plan and $8.90 per user per month on their team plans.


This product was recommended by Grant Polachek from SquadHelp

Trello is one of the best project management software that includes all the essential tools a team would potentially require to succeed with their plan. From goal setting and managing projects to creating a productive team environment, Trello does it all! The best part about the software is how easy it is to use and access, and the integration feature acts as a cherry on top. It is a go-to choice from so many business leaders, which proves its credibility and reliability.

Meister task

This product was recommended by Steven Walker from Spylix

It is a flawless app that manages end-to-end workflow management. Task management here is structured digitalized processing. It is dedicated software where things can be visualized as well as completed.


This product was recommended by Julian Goldie from Goldie Agency

Hive is a wonderful alternative for agile teams of all sizes since it is great for remote work. Gantt charts and Kanban boards are among the project perspectives available. Hive also has time and resource management features, as well as statistics to measure individual and team development. Tasks and data from other programs like as Asana, Trello, Basecamp, and others may be simply imported. In fact, Zapier can connect to over 1,000 different apps, including Zoom, Slack, MailChimp, and Gmail. Hive has two plans to choose from: The basic plan is $12 per month per user, with the option to purchase additional add-ons as needed. The second plan covers all add-ons and requires interested consumers to seek pricing from their team.


This product was recommended by Mark Daoust from QuietLight

Clarizen is one of the few tools that is 100% SaaS compatible with browsers like Safari, Firefox, and Chrome and is a total on the go project management software. You can use it from multiple devices and switching is very easy, it has custom templates and workflows and timesheet and cross project visibility. Because it works in Safari, you can use it on all your Mac devices.


This product was recommended by David Attard from CollectiveRay

It acts as an all-rounder for providing a plan, a budget, and the final implementation of a business idea. The reason why I suggest the software is it provides real-time data about the list of tasks, tracks time off work, and even helps in messages and work emails. Its outgoing approach for group projects, discussions, and sharing of data makes it stand out


This product was recommended by Jonathan Kelly from 1st on the List

The best thing about using Notion for project management is its versatility. It has a powerful set of features that offers plenty of customization, which is perfect for shifting workflows and collaboration between multiple users. It also works great for remote and distributed teams since everything is accessible via web browser and compatible with any device. If your business needs project management software that you can tailor to your exact needs, you can’t go wrong with this app.


This product was recommended by Will Cannon from Signaturely

The Mac app has all of the capabilities found in the cloud-hosted Wrike, including three-pane visibility, numerous processes and methods, cross-industry applications, scalable functionality, and simple navigation. Using project management tools such as Gantt charts, Kanban boards, and waterfall diagrams, the software, like the cloud platform, lets you divide objectives down into achievable tasks. It also includes critical capabilities like as time tracking, resource management, and document versioning that are missing from many project management programs. The monthly fee starts at $9.8 per user and includes complete project planning and participation. It’s free for up to five users, but it simply allows you to list tasks.


This product was recommended by Vartika Kashyap from ProofHub

ProofHub is a SaaS project management app that is supported by the Safari browser or any other browser on the Mac OS. It offers a convenient interface for managing your team, time, and tasks – all in one place. You can confidently run your projects belonging to any industry or use case with extensive customizability. It comes with team productivity tools such as Kanban boards, Discussion channels, 1:1 and group chat, and file sharing.


This product was recommended by Maciek Kubiak from PhotoAiD

The advantage of using Basecamp to organize all your projects and plan them correctly is that you won’t need to use different services separately, as the most important ones can be found here. This is more than just a chat tool for groups, as it has a storage for sharing and editing your files and is incorporated along with an option to make to-do lists, which can be crossed off as you complete them. Meanwhile, Basecamp also works perfectly with integrated messaging, where you can communicate with your team, and everyone can connect from wherever they feel most comfortable, as it is a cross-platform alternative.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

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