Best Project Management Software For Outlook | Expert Recommendations

Photo by Windows on Unsplash
2 years ago
This article showcases our top picks for the Best Project Management Software For Outlook. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by John Tian from Mobitrix

This is the best project management software for Outlook. The resource management app excels in high-level planning and is perfect for managing multiple project portfolios simultaneously. When using Ganttic, anyone and anything such as people, rooms, machinery, and more needed to schedule can be a resource. A good part of the software is that it scales with your business allowing you to introduce one department after another to utilize your resources most effectively. Users must have a good grasp of the allocation and usage of their resources. Ganttic uses charts and features drag-and-drop scheduling with a straightforward timeline that makes your everyday tasks easy. The app has all the tools required to manage many resources and integrates effortlessly with Outlook.


This product was recommended by Ashley Amor from PeopleFindFast

Smartsheet allows users to combine their Outlook profiles for more efficient communication. You may create and edit tasks in your various sheets without needing to open Smartsheet by working within your own Outlook inbox. Within Outlook, you may also do activities that interact with other users, such as assigning and scheduling tasks or posting notes on various project pages.


This product was recommended by Olivia Tan from CocoFax

Wrike is another fantastic project management tool that integrates with Outlook for full-circle communication. Wrike is great for multiple different types of teams, including marketing, creative, product development and much more in addition to project managers. Used by many popular companies, including Google and Siemens, Wrike is widely recognized as an effective project management software. Through Wrike, users can structure your Outlook inbox for easier follow ups and communications with your team members.


This product was recommended by Kyle Risley from Lift Vault

That’s because this is a cutting-edge program with plenty of integrations, meaning it works with your system, and anyone you might work with as part of your business network. When you’re using a project management software, you don’t want it to just connect to your email, you want it in your entire ecosystem. That’s the kind of native utility ClickUp provides. It doesn’t just interface with Outlook, adding tasks to the dashboard seamlessly from your email, it also integrates with your calendar and OneDrive. That means, you can seamlessly use ClickUp without ever leaving your Microsoft ecosystem. However, what I really like is that this program is cross-functional with other programs like Google and iOS. That means, a company that uses Windows doesn’t have to worry about the internal system an independent contractor or Vendor uses. Everyone can connect to the same ClickUp project, without losing time or data in the translation of the assignment. We’ve all had experiences bringing in a writer or company to help with marketing or sales, and they can’t get into the system. Or worse, they miss a deadline due to a problem with your software. This broad range of integrations and functionality, at a reasonable price point, makes ClickUp indispensable.


This product was recommended by Steven Walker from Spylix

A real-time project management tool, MeisterTask allows users to create project dashboards, collaborate with team members, and work together. The MeisterTask dashboard shows all projects and notifications. Users can create as many projects as they want and invite others via email. Users can create project sections that suit their needs with customizable project dashboards. MeisterTask allows users to receive real-time project updates and communicate with other team members. Mobile devices allow users to access their to-do lists. MeisterTask supports Google Drive, Slack, GitHub, and Z


This product was recommended by Steven Walker from Spylix

ProWorkflow is a simple project management tool that integrates with Outlook. ProWorkflow recently released an Outlook Add-in that allows users to manage tasks from their inbox. This new integration allows users to update and rearrange tasks from their inboxes without switching between the two applications. ProWorkflow is a comprehensive project management tool that caters to many users. As expected, you can create projects, tasks, and workflows using the software platform. ProWorkflow’s other features are unique, including customizable reporting, timesheets, mobile capabilities, and more. ProWorkflow can manage multiple team activities and track without using other apps. It’s easy to assess your team’s overall performance.


This product was recommended by Ryan Yount from LuckLuckGo

WorkOtter is one of the best and most reliable Project, Resource, and Portfolio Management SaaS for Outlook. The software which can support up to 200 users is ideally suited for IT, Engineering, and New Product Development, among other project-centric teams struggling to get off spreadsheets and instill a simple supporting suite of features. Users will appreciate the elegant user experience, simple layout, and accessible features as well as integration into popular solutions including Dropbox, Office 365 and Google Drive, etc. another outstanding aspect of WorkOtter is its fun and customizable dashboards that are sure to bring your reports to life using animations and interactive features.


This product was recommended by Mark Liu from iMarku

WORKetc is considerably the best CRM I have paired with Outlook because its connector keeps things organized and convenient. It’s been a powerful and cost-effective help for my small business because it provides an all-in-one solution for a multitasking workforce like mine. It offers a range of features encompassing project management and CRM solutions that is very generous for its price point. For its project management aspect, it has built-in features to assist in project budgeting and task management. A particular feature I find helpful is the trigger alerts it creates when certain tasks are accomplished. It makes it easy to keep track of progress and make sure that nothing gets overlooked.


This product was recommended by Julian Goldie from Goldie Agency

This is an online project management software that is credited with being the first to simplify task management. The platform enables users to accomplish more while adhering to all industry quality requirements. nTask is highly adaptable and one of the most cost-effective solutions available. This software allows for speedier project completion by combining all project management tools into a single platform that allows all team members to work efficiently without having to switch between several apps. It also includes custom fields. Task management, risk management, team collaboration, project planning, resource allocation, time tracking, workspace modifications, and more are all available. What I like most about it is nTask’s price is affordable, you can have it forever with your 5 members, or $3/month unlimited projects and Kanban boards, pay as you grow. or $8/user per month, with everything in premium plus Risk management, custom statuses and advanced business features.


This product was recommended by Jason White from All About Gardening

Todoist is the most ideal project management tool for small businesses to integrate with Outlook because it is highly affordable. Using their Outlook plug-in, you can manage your Todoist tasks while still in Outlook. It helps you create a seamless and efficient overall productivity with its tools and features dedicated to visualizing your productivity on various tasks and activity history. This feature lets you easily evaluate where you are across your projects and identify ways you can fast-track progress.


This product was recommended by Jennifer Denehy from PeopleSearchFaster

Jira is a project management software that integrates with Outlook efficiently. Here, you can create a workflow and manage its progress by tracking and collaborating with the team even in a remote mode. You can also connect the team workflow with product maps and find whether you are on the right track. It is a management tool that helps to handle the team ensuring consistent progress to meet the project deadlines precisely.


This product was recommended by Shiv Gupta from Incrementors

Asana is also one of the most popular free Agile project management tools available. Asana is a strong software that has a specific set of capabilities for implementing Agile processes, such as sprint planning and backlog management. You can select from a large library of built-in templates that are best suited to your team’s needs for planning and managing operations. Use Asana’s timeline feature to keep track of your team’s progress over time. They’re simple to make and can help you manage your time and keep track of your project’s start and finish dates. Management of tasks and subtasks, as well as comments inside tasks enabling timely cooperation, and milestone tracking to keep track of important events.


This product was recommended by Datha Santomieri from Steadily

Monday is the perfect ‘all in one’ project management software for any business. My company has integrated the software with Outlook, and it has been invaluable for our daily operations. Monday is a powerful task management and collaboration tool that helps us deliver projects faster and easier. It also sports features such as task auto-assignment, resource management, and more. The software’s user-friendly interface allows us to easily consolidate all company data into one easy-to-access location. Monday is a vital tool for my company, and makes managing projects smooth and efficient.

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Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. 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Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. 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