Best Project Management Software For Agencies | Expert Recommendations

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2 years ago

This article showcases our top picks for the Best Project Management Software For Agencies. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below).

We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Tyler Brady from A Fellow Fisherman

I have used Asana with my agency for a few years now and really love the flexibility and simplicity of it. Asana does a good job of offering enough options for a large agency while also being simple enough for new users to adapt quickly.


This product was recommended by Lyle Florez from EasyPeopleSearch

Nifty has a lot of features. Nifty includes team conversations in addition to project and portfolio management. Nifty has Kanban boards and to-do lists. This includes recurrent tasks, sub-tasks, and goals. Team chats allow members to communicate. You may share files and turn ideas into tasks in team chats. Nifty also has built-in time tracking with reporting. Nifty is a project management solution with built-in team chat.


This product was recommended by Lyle Florez from EasyPeopleSearch

The Kanban-based project management application Trello has automated workflows. It also has enterprise-grade security and integration power-ups. Trello boards help visualize project workflows. Board workflows can be tailored to your team’s needs. While the board is the primary way to see a project, a calendar, timeline, or map view are options. Task cards have many features. You can add task checklists, attach files, and comment on tasks. Trello also has a project dashboard and reporting. Also, the team table view helps manage workloads.


This product was recommended by Theola Tinny from VinPit

At VinPit, we use Productive, which is a simple, easy-to-use tool, specially developed for small and medium businesses. We find the tool very useful for project management and workflow automation. The app allows users to take tasks out of the inbox, without having to constantly check email or drop everything they’re doing just to handle an email that came in. This tool has a very intuitive interface that makes it easy to set up tasks and monitor employees’ performance as well as synchronize work with other employees or departments.


This product was recommended by Steve Anderson from Junk-Yard-Near-Me

This software is designed for marketing agencies and professional service teams. It has an integrated solution combining Product management, forecasting, workflow automation, budget management, and creative proofing. This software is used by agencies like BP, Kellogg’s, and TBWA.


This product was recommended by Steve Anderson from Junk-Yard-Near-Me

It is built to help creative teams build websites, images, and videos collaboratively. It has embedded markup tools that accelerate digital development for clients.

Zoho Projects

This product was recommended by Jerry Han from PrizeRebel

Zoho Projects is one of the lowest per-user pricing models in the project management market. You get over 100 GB is storage, and you can engage in projects with other users.. You can get the product for free when you have 3 or fewer users and two projects or fewer. Their Premium options offer up to 50 users with unlimited projects for $5.00 per user per month, and their Enterprise model offers unlimited users with unlimited projects for just $10.00 per user per month.


This product was recommended by Stewart Dunlop from Linkbuilder

EasyProjects has the best features on the market. You can access Kanban boards, Gantt charts, create tasks and subtasks, and view projects, just like nearly any other project management software. However, EasyProjects offers multiple software integrations and AI features you won’t find in other software. If you’re looking for the ultimate agency project management software, EasyProjects is your best choice. The only downside is the price, which starts at $25.00 for teams.

Service Provider Pro

This product was recommended by Steven Walker from Spylix

Service Provider Pro is the across-the-board answer for fixing your office’s tasks. Since it’s difficult to develop when your CRM, invoicing, projects, and informing are siloed in various applications.


This product was recommended by Steven Walker from Spylix

ClickUp is one of the quickest developing project management tools that worked for groups, everything being equal. Each sort of group can utilize the equivalent application to design, coordinate, and work together. The stage offers a hearty rundown of elements that incorporates Gantt outlines, sheets, mind maps, and tables.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

Dedicated Teams: The Backbone of Agile Development

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