Best Project Management Software For General Contractors | Expert Recommendations

Photo by Christina @ on Unsplash
2 years ago
This article showcases our top picks for the Best Project Management Software For General Contractors. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.

Brandfolder™ DAM Software

This product was recommended by Chris Gadek from AdQuick

Brandfolder helps our whole team find what they need when they need it. Employees can waste a chunk of time hunting various clients’ brand logos and images each week. But Brandfolder is like your company’s own internal Google Image Search, enabling team members to quickly find all of your clients’ branding assets in one central, organized location. This allows for better project collaboration when teams consist of in-house, hybrid, and remote members. And setting permissions will enable you to structure your digital asset management by assigning roles and different access levels to those who need it. Adding users to specific roles ensures assets aren’t duplicated, mislabeled, or accidentally deleted.


This product was recommended by Jason Sherman from TapRm

Sketch enables our team to collaborate on interactive prototypes of our web and app designs in real-time, giving us a better feel for how everything on a page looks and responds. But what’s really great is that we can work together in one workspace while sharing creations, getting instant feedback, and handing prototypes off to our developers. Sketch is your one-stop digital design studio, helping create a better user experience for your visitors.


This product was recommended by Tommy Mello from A1Garage

Today, businesses have to leverage on the power of technology for more streamlined operations. Our company trusts ServiceTitan, an all-in-one project management software specific for contractors. It was a vital tool to our growth especially when we were just starting out. It helped us identify areas that need improvements and has allowed us to access real time data for dispatching technicians 24/7. Overall, partnering with them made a tremendous difference in terms of our business’ efficiency.


This product was recommended by Shaunak Amin from SnackMagic

Simpplr. is an excellent communication platform that connects and engages remote, hybrid, and on-site team members for better collaboration. Your portal can also foster company culture by including your mission statement, story, and behind-the-scenes videos. Links to informative online books, articles, and podcasts can help develop their professional growth. And with employee checklists, form templates, media assets, fun zoom backgrounds, and an employee directory, your remote contract workers will have the resources they need to perform well, be productive, and stay on the same page with the rest of the team.


This product was recommended by Cornelius Fichtner from OSP International LLC

As a general contractor, you might face two problems. First, not everyone on your team may be willing and/or able to use the software. Second, you need to keep tight control over costs and budget (being a contractor). Smartsheet helps solve both problems. First, it’s very simple to use. Your team doesn’t have to be IT savvy – and if someone’s really having trouble, it’s easy to log their data for them. Second, Smartsheet is excellent for financial tracking. It’ll make it easy to keep track of costs, budget adherence, and the price for your work. I’d say it’s ideal for anyone working with physical tasks and objects, really.


This product was recommended by Lazhar Ichir from Bet And Beat

ClickUp is a project management tool that really goes beyond your average time and task management. From blocking dependencies, time estimates, sprints, and even workflows and automations, ClickUp allows me and our contractors to have a comprehensive repository of the work that has to be done, with all of its surrounding context such as brainstorming notes, documents, files, and threads. The only real downside is how the tool has seen an immense growth in terms of users, and they had to work on reliability over the last month to keep it snappy. They’re not far from completing this phase and have a truly perfect project management software.


This product was recommended by Shiv Gupta from Incrementors

Proofhub For designers, ProofHub is a flexible project management tool. It keeps everyone in the know on the design project’s details, from teams to clients. ProofHub’s built-in proofing tool is its key selling point for designers. The markup and annotation capabilities in ProofHub allow clients and team members to offer improvements to a design. This eliminates the need for team members to get caught up in a web of email threads to discuss files and solicit input before the final design is authorized. Apart from that, ProofHub’s sophisticated Kanban boards aid in a quick grasp of numerous design jobs, allocations, and status updates. Discussions, announcements, chats, Gantt charts, and other ProofHub services relevant to designers are also available. Another key element is timesheets.


This product was recommended by Lyle Florez from EasyPeopleSearch

The most prominent and best management software for General Contractors is Buildertrend Software. This is said to be all one spot for Contractors. You will be furnished with Import for Excel and other integrated software, start working from the existing templates and collect signatures.


This product was recommended by Lyle Florez from EasyPeopleSearch

The second best on our list is Wrike. Wrike is an award-winning work management software used by millions of professionals that facilitates their work and teams for the accomplishments of their projects. You find an automatic report and security for your data. It is used by more than twenty thousand companies from the whole world.


This product was recommended by Lyle Florez from EasyPeopleSearch

It’s a modern, in control, and profitable option for managing your construction business effectively. It is a comprehensive management software for all contractors looking for a great option to run your entire business smarter and more easily.

Job Progress

This product was recommended by Jennifer Denehy from PeopleSearchFaster

It is a cloud-based project management software in the construction field. This app helps to collaborate with the employees and other subcontractors efficiently. You can use this program to monitor, measure and trace the job progress in the construction site. The integrated accounting tools assist in generating reports and virtual signatures to proceed with construction work flawlessly.

Contractors Software Group

This product was recommended by Steven Walker from Spylix

Contractors Software Group was created in 1984 as a reseller of construction software for commercial, residential, and industrial use. In 1996, it started creating software for home and light commercial development. 3 It provides software tailored to remodelers, general contractors, roofing, siding, landscaping, and home builders. It is suitable for small projects and small businesses because it focuses on the individual demands of each area. Contractors Software Group was chosen as our top option for small jobs because it has specializations and is modular. It allows you to buy only what you need and avoid paying for better-suited features for larger jobs.


This product was recommended by Steven Walker from Spylix

Fieldwire was founded in 2013 to increase precision and productivity. It’s a construction field management solution for teams working on projects of all sizes. It has been utilized on over one million projects globally and is located in San Francisco, California. Fieldwire was chosen as our best free alternative since it provides a free version of its program and numerous reasonable packages with more functionality for additional users..


This product was recommended by Kevin Nguyen from KevinNguyenExperiences

I recommend Asana for contractors of any size due to its powerful automation features, customization options, breadth of features in the free plan, and very fair price tag. Here are the list of reasons why Asana is great for general contractors: – Asana has tons of features that even the free plans can utilize (e.g. unlimited teams, projects, messaging, multiple project views). These features are behind paywalls for similar competitors – As a general contractor you will be dealing with various projects. The multiple project views under the free plan is great to test out Asana before fully committing to a paid plan – Asana is touted to be extremely versatile, and that is true. Nearly any type of contractor, whether you work at home in human resources, IT, operations, or even do labor-intensive contracting, Asana has features built-in for everyone – There are complaints about not being able to assign tasks to multiple users. As a contractor you will be working alone so this often noted issue will have no effect on you

EZOfficeInventory Software

This product was recommended by Max Shak from SurvivalGearShack

With EZOfficeInventory, you can manage assets and maintain maintenance for your business regardless of its size. It can be accessed from anywhere at any time and works the same as you do. With one solution, you can manage all of your locations and departments, track items by department, scan barcodes directly from your phone, streamline item maintenance to improve functionality, and maintain optimal stock levels at all times. By using QR codes and barcode tags, users can track inventory levels in the inventory management module.

Planyard Software

This product was recommended by Max Shak from SurvivalGearShack

Plansyard is a tool for subcontractor management and accounting in the construction industry. Streamline project and job profitability with a real-time view. Standardize all processes from bidding to contract administration, progress reporting, and invoicing to ensure compliance. Streamline project management and accounting processes by eliminating spreadsheets.


This product was recommended by Max Shak from SurvivalGearShack

Using Steer, professionals can see and control all construction site activities and costs in real time.Syncing materials, designs, and work plans optimizes the use of materials, equipment, and labor on a construction site.As a result of Ster, on-site teams have access and can share information in real-time with head office and core systems, perform variance and root cause analyses to identify materials and activities that lead to excessive and unplanned materials use, and build up data that can be used for AI/ML to perform predictive analysis on future projects.

Gantt PRO

This product was recommended by Shiv Gupta from Incrementors

Gantt PRO is Gantt Chart software for efficient project managing software. It efficiently allows splitting your project into groups of tasks and subtasks, organizing and scheduling tasks, and putting durations and dependencies between them. Gantt PRO put your project on the Gantt chart, set accurate estimates and manage your resources wisely. Gantt PRO online project planning tools has basic Gantt chart features as well as features of the team management software and the resources management software. Gantt PRO lets you work alone to create a workspace for your team. set roles assign tasks to a team member, track project progress, and add attachments and comments.


This product was recommended by Alex Haley from YardsNearMe

The following features in the software make it a most effective tool for me: I can easily track labor, files, and photos of the ongoing and upcoming projects all in one place. Customer support is always very responsive. It helps me sort job costs by project and task. The dashboard resource materials are incredibly useful. It also allows me to communicate with the team directly about their assigned tasks.


This product was recommended by Adam Hempenstall from Better Proposals is a very versatile project management tool that can be used to manage a lot of different projects. You can personalize your approach and monitor everything from a single dashboard. Jira is a wonderful tool that can help you visualize the progress of your projects.

Don't Miss

Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

Dedicated Teams: The Backbone of Agile Development

Agile development stands at the forefront of the software industry, championing an
Accelerating Global Collaboration: The Future of Fast File Transfer Technologies

Accelerating Global Collaboration: The Future of Fast File Transfer Technologies

In an era defined by instantaneous communication and the global exchange of