Best Project Management Software For Teams | Expert Recommendations

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2 years ago
This article showcases our top picks for the Best Project Management Software For Teams. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Scott McKinney from Debt Bombshell

Trello is a project management software that I’ve been using lately, and has proven to be extremely beneficial and fun! If you have smaller teams, this is a great software for you. It’s Kanban board based, which is a methodology that was started by an industrial engineer in the 40s. As cards are the basics of Trello, you’ll find that you can organize it into different phases on the board. One negative when it comes to this though is the fact that it only corresponds to one project. This means that if you have another project, you need to make an entirely new board. Other than that, it’s absolutely great and it’s free!

Zoho Projects

This product was recommended by Su Roberts from Beliebis

Zoho Projects is part of the Zoho productivity suite which is considered to be one of the most traditional options that offers the best value for business. It is the most preferred software among the project management professionals.


This product was recommended by Cale Loken from 301 Madison Consulting

Asana is one of the best project management softwares in the market right now. It’s considered most suitable for projects that have large teams working on them. With its powerful features and easy-to-use interface, Asana sets the bar high for other solutions. Asana works on a pay-to-unlock-features model with Basic, Premium, Business, and Enterprise tiers, all of which are very affordable and well worth the price.


This product was recommended by Matt Shirley from Splinter Economics

ProofHub is a brilliant piece of project management software. It allows users to plan and organise projects in a way that’s suitable for the team – it’s not a one size fits all type of solution. ProofHub has an API feature so it can integrate with tools like Freshbooks, Google Docs, Dropbox, Google Calendar and OneDrive. Additionally ProofHub can be used to create Kanban boards and Gantt charts enabling much better project visualisation. ProofHub brags an impressive clientele used by the likes of Google, Nike, Netflix, NASA and Pinterest. Enabling discussion, time tracking and management, as well as quality metrics ProofHub delivers as a great project management solution for all teams.


This product was recommended by Natalia Parcinska from Spacelift

Nifty is a modern project management tool with a simpler interface than Asana and Clickup. The team does not require any training to use it. The mobile app, dark mode, templates, and ability to drag & drop projects on the calendar makes project management a breeze. Nifty interlines the milestones with the tasks, motivating team members to reach their goals on time. You can view the entire project in multiple views, such as Kanban and Gantt Charts. My favorite part of Nifty is the workload view, which enables me to track each team member’s work.


This product was recommended by Sherry Morgan from Petsolino

After switching from different project management software, we found ClickUp to be the most suitable one for our organization. Its user interface is very friendly, even to beginners, which makes it easy and fun to learn. We also love how the software is able to handle multiple projects and tasks at once and that there are a lot of view options to choose from. It’s robust, comprehensive, and graphically appealing, which makes collaborating a breeze for everyone. There are also ready-made templates that we can use for all sorts of tasks, may it be for marketing, agile projects or sprints, and a lot more. The integrations that the software offers also take their service up a notch and since it’s also mobile-friendly, my team and I are able to access and keep track of projects at all times.


This product was recommended by Lauren Proctor from BenchMade Modern

Wrike is packed with numerous features that make collaboration easier than ever before. With this platform, teams can track projects, automate reports and create and fulfill tasks through forms and requests. It provides 100% scalable features like Kanban boards, personalized dashboards and Gantt charts. You can also gain detailed insights on your tasks through intuitive graphs and infographics.

Liquid Planner

This product was recommended by Lily Wili from Everwallpaper

LiquidPlanner is an automated scheduling software. It helps the team schedule tasks, track progress, and manage resource tracking. This tool is recommended for larger organizations with multiple projects and hybrid workplaces. The version of the tool is relatively easier to use. LiquidPlanner provides 100GB storage at just $45; the free trial of the software is also available.


This product was recommended by Isla Sibanda from Privacy Australia

Unlike the other options available in the market, Notion is an application that comes armed with a wide variety of project management tools. The extensive list of benefits that it offers makes it convenient to use the software as multiple tasks can be performed on one platform. The numerous functions that Notion helps us perform for team management include assigning and tracking tasks, creating calendars and Kanban charts, and also allowing us to roadmap projects across various disciplines and team sizes. Furthermore, Notion is extremely versatile in its usage, the tool adapts to your needs depending on your requirements for a certain project.


This product was recommended by Gary Taylor from BookYourData

Workzone is a software truly built on the basis of giving users better control and better management in their work modules. It also combines your whole workspace into one place and helps everyone stay connected. Communication is also improved through the softwares top level report generation and immense sharing features.


This product was recommended by Shiv Gupta from Incrementors

Basecamp focuses on team communication. It is a project leadership and team collaboration software solution that enables you to manage projects and interact effectively with clients. It includes a variety of features and tools for brainstorming, organising conversations, and keeping everyone on the same page throughout the work. You will encounter restrictions such as no time tracking, no ability to archive subjects, no subtasks, no professional team hierarchy, only external integrations, and so on. These restrictions are precisely why businesses and teams are seeking the best Basecamp alternatives. No tool is perfect. It is your unique requirements that will determine whether a tool is appropriate for your organisation. So, if Basecamp appears to be a reasonable option for you, give it a shot.


This product was recommended by Olivia Tan from CocoFax

Hive is a comprehensive, intuitive, all-in-one project management tool – the only tool you need to open in the morning to get your work done. Hive is unlike other tools on the market because it’s the world’s first democratic productivity platform. But what exactly does that mean? At Hive, new features are constantly being developed based on user feedback on the Hive Forum. You know what you need in a tool to work better and faster, and Hive is committed to creating a project management software that does just that. It’s the only tool on the market built for users, by users.


This product was recommended by David Bowen from Bordeaux Undiscovered is by far the best project management software I have come across. I use it with my team of content providers and workers, and it is a great way to both assign and create projects, all while tracking workflow, deadlines, and edits. You can create sub-groups of projects to assign them to different members of the team, and there is also live commentary enabled so that workers can ask questions, and get their issues resolved quickly. Full communication amongst the team, easy assignation of projects, and it simplifies keeping track of everything needed. I cannot recommend it enough.


This product was recommended by Ouriel Lemmel from WinIt

ProWorkflow makes it easy to assign staff, track time, and reschedule projects. It’s incredibly simple to integrate other software in PrWorkflow which makes it for subcontractors to join your team while they are on a project. Subcontractors are easily able to share their work quickly and efficiently, making it much more cost-effective.


This product was recommended by Mark Daoust from QuietLight

Awork makes it easy to coordinate the entire team by using its Team Planning feature. Your team members have the ability to plan projects at the same time according to user and project so they don’t lose sight of the workload or deadlines. It’s also incredibly intuitive and helps workflow become much coordinated for all team members.


This product was recommended by Yoel Gabay from FreedomCare

GanttPro is the best because I don’t have to train anyone while using this software. GanttPro is so simple to use and easy to learn. It is straightforward, clean and clear. Also, you can pair it with Slack to receive notifications and create tasks.


This product was recommended by Daniel Rubenstein from Reset IV

Teamwork is not just a project management tool, but they have also incorporated billing and invoicing within the software. This is great because our team can complete projects from start to finish, all within Teamwork.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

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