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Best Project Management Software For Video Production | Expert Recommendations

by David Friedland
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This article showcases our top picks for the Best Project Management Software For Video Production. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Sweet from OurPCB Tech

Paymo is a work management platform that integrates task management, scheduling, time tracking, and billing into one shared space. Therefore, this tool can help you advance your video project with as little clutter as possible.


This product was recommended by Ouriel Lemmel from WinIt

Filestage streamlines your video production process by simplifying the review and approval process for all content types, including scripts, storyboards, and videos. You can then easily share videos with all stake holders and get feedback in minutes. Filestage saves every comment, version, and review decision. When all your reviews are in one place, it’s easy to get everyone on the same page.

Google Workspaces

This product was recommended by Travis Johansen from Provid Films

It’s simplicity and universal usage amongst the variety of video production customers of ours at Provid Films makes it a no-brainer for the bulk of our workload. Everything from collaborating on Google sheets or Google docs, or storing links to finished video files in a google sheet for future usage. We work with clients from large Fortune 50 to small businesses with less than 50 employees, and they always enjoy the simplicity of our setup.


This product was recommended by Zac Houghton from Loftera Limited

ProjectManager is a flexible project management software that has custom templates built specifically for video production teams. In addition to video project management, it offers the capabilities to manage resources, run reports and gain insights into a company’s overall performance.

Zoho Projects

This product was recommended by Dominic Harper from Debt Bombshell

This low-cost project management tool is one that will fit best even in the media production industry. It’s also the best option for small and growing business, as not only does it has a great value for its price, it’s also commendable for the ease of use. There are even multiple ways to communicate through the app as to prevent miscommunication which consumes time especially when the job entails making videos and the like. Come 2021, it has fully adjusted to the new set-up introducing more features such as tasking flexible hours, where it allows a user to set a work hour limit for the week and renew it on the next. There’s also a feature called bulk shifting, where you can reschedule


This product was recommended by David Ciccarelli from Voices

Voices is the definitive destination for quality, professional voice over, audio production, music, and translation services. The easy-to-use platform is designed with you and your creative team’s needs in mind. Whether you have a video project with a short turnaround or need multilingual talent, Voices has the voice talent you’re looking for and a project management system to take your idea from script to broadcast quality voice-over. Why Voices? • Global community of over 2,000,000 creative freelance talent across 160 countries • The average time from job posting to first response from talent is less than 90 minutes • Less than 24 hours average time from hiring talent to receiving your final files • 4.5 Stars average talent rating • 500,000+ Jobs (and counting) completed on Voices


This product was recommended by Andrew Steninmann from Inkablelabel

It is a tool that helps the team produce creative videos in a way that they will enjoy, they will easily adjust, and will receive a rewarded outcome. Its flexibility is strongly recommended for the team that collaborates in distance because through this you can easily invite your team and make a brainstorming for creative video. This is also helpful in making the flow of your work organized through its features. It has boards, lists and cards that will be useful in taking down all the important ideas. Some information about our company Inkablelabel; we are a product packaging label manufacturing company where we supply labels to the companies. Based in the US and Australia, we are committed to delivering high-quality self-adhesive custom labels for professional product label applications.

Zoho Projects

This product was recommended by Richard Lubicky from RealPeopleSearch

Zoho Projects is yet another Zoho product that is not only great but also very affordable. That’s why they continue to be leaders in the SaaS field of project management. Zoho Projects has everything you need to keep your work organized, and it packs in a ton of useful extra features and integration with the wider Zoho ecosystem. About 200,000 companies are using this cloud-based project management tool because of its easy solutions, user-friendly interface, and significant integration features. This broad set of features is then enhanced through customizable templates that you can use to tweak exactly what you need. To improve the task management procedure, it breaks the project into small milestones. Gantt charts, calendars, and Kanban board cards also help companies in managing even complex video projects easily. Compared to other tools, it offers some interesting tools like forums and Facebook feed interface to improve team collaborations.


This product was recommended by Ravi Davda from Rockstar Marketing

The main reason why I prefer Dramatify over some of its competitors is that you don’t need a don’t need to install it on your desktop. It’s desktop and mobile based, and makes team communication very straightforward. It does take a while to get used to, however, so be prepared for a steep learning curve.


This product was recommended by Brent Hale from Tech Guided

The reason I am suggesting Monday Project Management is because it has all the features a person wants for project management. It has the features of tracking the projects planned in it, it is easy to use with a team as it provides the best communication accessibility such as mentioning features, tagging features, and many more. Furthermore, the best thing I like about Monday is that it helps you to manage the video production as well. You may have a crystal clear preview of the software before using it for free.


This product was recommended by Sienna Harris from iKissBags

This is the best project management software for video production. First, it is a cloud-based tool for planning productions. It comes in handy to help managers take control of their entire process, from script to shoot. All thanks to the Celtx suite of features. The app can help a team to create better content faster. It is a powerful tool offering a wide scope covering the entire video production process. Additionally, the app emphasizes real-time usability and collaboration, helping all team members make contributions.


This product was recommended by Stewart McGrenary from Freedom Mobiles

StudioBinder is the most popular video, photo, TV, and film production management software for a reason! If you want to produce better content it’s a no-brainer. The biggest benefit of StudioBinder is that you have everything that your production needs all in one place. Including the ability to make and send call sheets, create shot lists and storyboards, make schedules, and a whole lot more. Shooting schedules can be made just by importing pdf and it’s able to easily recognize it. It makes it really easy to onboard my entire team to the application, without any additional problems. I can add shots and storyboards to individual scenes in my schedule without any hassle. The screenwriting feature saves so much time for me if I need to make any quick adjustments to the script.


This product was recommended by Cindy Corpis from SearchPeopleFree

Irrespective of your purpose of creating a video for marketing, sales, or other reasons, you can acquire a perfect and better product when you follow a top-notch video production plan. Being a cloud-based tool, Smartsheet is used to manage campaigns more efficiently and maintain consistency and visibility. It has various video project schedule templates to track the progress from start to finish and project managers.


This product was recommended by Julian Goldie from Goldie Agency

This is a drop of fresh air, as a project management tool for video production or any other project management, the system and task tracker is worthy for small creative startups. In addition, the interfaces are intuitive, and implementation is quick and easy. The primary functions can also be dealt with in one hour.


This product was recommended by Lynda Fairly from Numlooker

Filestage simplifies the process of review and approval process for all content types which includes storyboards, scripts, and videos. Every comment, review decision, and version is saved from the first script to your final edit. You can share videos with the stakeholders and get reviews from them within a minute in full context. It’s a very simple and easy software to use for the management of video production. This product is the best fit for those teams of creators who want amazing software which is very user-friendly.


This product was recommended by Cody Miles from Ashore

While the importance of a fine-tuned video production process is well understood, one critical step tends to get overlooked. The proofing process is often treated like an afterthought. The problem is that effective video review and approval tools are few and far between, especially when price is a factor. Ashore is an affordable proofing and approval software built to help creatives streamline the review process, better manage their projects, and get approval faster. On the app, you can create custom automatic workflows, save as many workflows as you need, and since there will likely be multiple stakeholders involved, you can even assign approvers, senders, and reviewers, ensuring that everyone knows exactly what is expected of them. So everyone stays on track, you can view every project you’re working on from the Ashore dashboard, color-coded by status. And to help you plan future projects, you can even export a proof timeline detailing every action taken on a proof. With these features, managing video projects doesn’t have to be a burden.

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