Selecting an office printer can be tough given the sheer number of options on the market, not to mention the convoluted terms that only seem to complicate the process.
With that in mind, we’ve put together a quick-and-dirty buying guide for selecting the best office inkjet printer, with simple explanations of some of the most common terms and recommendations that will serve the majority of users.
Best Office Inkjet Printer
Brother Wireless All-in-One Inkjet Printer
INKvestmentTank Color Inkjet All-in-One Printer
Wireless All-In-One Color Inkjet Printer
Canon Pixma MG2522 All-in-One Inkjet Printer
Brother MFC-J497DW Inkjet Multifunction Printer
Things to look at While Buying Best Office Inkjet Printer
For the most part, family-users will want to go with the best priced printer that is in their budget, though we make a few recommendations in the final section of this guide for a printer that has a ton of features for those users that demand the very best.
Small Group of Users
For a small group of users, a low-priced printer that also offers basic print quality should suffice.
Group of Users
This is where shopping for an office printer gets really exciting. These people will be our power users, and they’ll want the best of the best in each category, subsequently unknowingly going above and beyond with the amount of technology they require. Thankfully, we’ve got you covered, with recommendations for advanced features on both the lowest-priced and highest-priced printers, with the objective of keeping the total cost well below $300. We’ll also include some future-proofing reminders for those who need to decide if they’re buying into an ongoing technology trend, like 3D printing or Wi-Fi.
Shopping Quick-and-Dirty Keep It Simple
Printers That Transmit
Any printer that transmits via WiFi or Bluetooth is fine, though we do recommend setting up a physical wireless connection to your printer if possible, just for the added convenience of it already being setup to use when it is not connected to a Wi-Fi or Bluetooth signal. Bluetooth doesn’t work well with physical connections.
Printers That Print
For the most part, print quality requirements will depend entirely on your printing situation. Yes, the best office printer is going to be a bit more expensive than some low-priced models that will do the job just fine, but consider what might be needed for each printer, and make your choice accordingly.
Most people who need a simple black-and-white printer will be fine on the cheap-priced printers, though we’ll recommend a handful of mid-priced models that offer great value as well.
For a typical office environment, color printing will be the main function, with a few black-and-white applications being added in here and there. We’ll recommend a pair of mid-priced color printers along with a color inkjet all-in-one printer at the high-end for the best of both worlds.
3D printing was only invented a few short years ago and is barely available on the market to be able to recommend for a buying decision. 3D printing is likely a future-proof trend for any office environment, but it will come at a time that you can’t predict the future.
The future is never certain, but this is a trend we can definitely recommend when shopping for an office printer. We’ll recommend models that come with Wi-Fi and Ethernet options, as well as a few that offer the first two generations of hot-swappable cartridges for a future-proof option.
This is where what you’re looking for in an office printer becomes crystal clear. For the most part, these features will be in the printer’s name, not the printer itself, as most manufacturers will add in a ton of bells and whistles that are not included in the box.
Multiple trays are good for those that require a fair amount of paper to be loaded at one time, rather than one for each function.
Blades are important. Single-sided blades are the most common type of scissors that most offices use, and they’ll always be the easiest to replace. But it’s also nice to have a few double-sided blades in the office, which can be expensive to replace when their edges are dull.
This is all the rage these days, and while cards may seem like they’re a thing of the past, they’re likely to stay involved in our lives for a long time. Most machines enable card readers now, though smartphones are also becoming more and more common.
Wireless connections for printing and scanners are the norm these days, though wired models are still available if the cost justifies it.
Information is important, and a wired connection by default is far better than pushing information across the airwaves with no security measure.
Portability is a must-have feature for any printer, since it’s what allows users to take their machines with them while traveling or to meetings that are in remote locations. Easily-flexible mounting is a must have now.
For those that need extra paper and only send documents to their office once a month, a printer may be enough. For those that have a little more information to handle, and it’s a pain to send it in, the printer may be just the thing to help them out.
This is an irrelevant feature for most offices nowadays, as even those businesses that rely on fax machines are finding themselves into a world of email and Internet faxing. Based on our years of researching, this is one that’s not worth paying extra for, so it’s one of the lowest rated features we’ll include in this guide.
This is a feature that is hard to judge, though we have found a couple of printers that offer proprietary software for some extra features or photo printing.
Power and Weight
More and more printers are going back to being modified versions of their older models, with more paper capacity and less weight. For the ones with less weight, however, we recommend going with the best to save the most space and money.
Many of the best office inkjet printers out there are designed much like a printer should be, though manufacturers are realizing that going extreme with a paint job and packaging is much more appealing than just providing a bare-bones machine.
What printer ink? That’s a simple one, as most people will simply go for the cheapest printer ink available. Though we absolutely do not recommend buying the cheapest ink, you’ll have to do some research to find the best in your price range.
Print Quality and Speed
No matter how many features an office printer has, if it’s not going to handle its print jobs fast enough, then you’re wasting your time and money. We recommend going with the best office printers for the absolute fastest print speeds.
The best office printer is not going to be budget-priced, though, as the quality of the print is going to be worth paying for. Costs will certainly vary, but we recommend going with the printer that is closest to the printer that you are looking at.
There are a lot of things that can go wrong with an office printer, and because of this, previous bests in the market are going to be some of the most reliable for the least price.
Most of the work that an office printer does is going to be printing text, but that doesn’t mean that you should skimp on the warranty. A full at-home (non-office) warranty is the best assurance that you will have if something does happen.
Why Inkjet Printer is the Best in Offices?
Each office printer has different features and printers that are specifically meant for different purposes. For example, photo printers can be used in homes, while color printers are used in offices. An office printer is the best type of printer for offices because of all its offices features. Best 2019 Office Printer Short Ranking of Top 7 Best Inkers
Recommended List of Best Office Printers
Samsung CLT-K406W Wireless Color Printer
Samsung printers are known for their high quality office ink jets. This Samsung printer is no different. The Samsung CLT-K406W is a wireless printer that can be used for color printing, photo printing, and scanning documents. With it’s Wi-Fi technology it can easily control from your smart phone. Samsung CLT-K406W Wireless Color Printer
Built-in Wi-Fi and NFC technology means that it is quick and easy to install. Well, if you already have had experience with Samsung printers. It is definitely top-notch quality. Samsung CLT-K406W Wireless Color Printer
It is, without a doubt, the best color printer available in the market for offices. With it’s fast speed and the best quality print, it can only be the best office printer. Samsung CLT-K406W Wireless Color Printer
Its fastest speed is ISO Speed Value TN [260 ipm, 204 ipm]. Samsung CLT-K406W Wireless Color Printer Cons
This is a minor complaint, but the cost of ink still costs and printing is the core function of any office printer. Samsung CLT-K406W Wireless Color Printer Buy on Amazon LowPoint CPL-406W All-in-One Printer
The LowPoint CPL-406W All-in-One Printer
This is a wireless inkjet printing, scanning, copying, and fax machine for your office or home. Its primary function is to print, copy, and print. It’s no small print, as this all-in-one device can print up to 24 pages. This is great for small offices, as the can take advantage of all of its functions. With an ink system that can store up to 2,500 pages and has a 4-color night-lamp, you will not have to worry about running out of ink in the office or home. With a fax capability, you can effectively transfer data.
With a wireless AP feature, you will be able to share documents from your smartphone, tablet, or laptop. If you are an owner of an Apple device, you can purchase an iOS app to eliminate connectivity problems.
Its touch-screen control panel makes it easy to use. It also has an on-board memory, which will enable you to quickly move files between computers, as well as copying them between devices. With all of these features, you will want to consider this the best office inkjet printer on the market. LowPoint CPL-406W All-in-One Printer
This is an absolute must-buy for the office. Its print speed is ISO Speed Value A. This is great because small offices can save money on printing costs. Cons
As we have said, this is the best office inkjet printer on the market. The one thing that makes it better than many other printers is that it is one of the few printers that have Wi-Fi and NFC technology. This will make the installation and connectivity of this printer very fast and easy. LowPoint CPL-406W All-in-One Printer Buy on Amazon Canon Pixma MG5220 Wireless Multifunction Printer
Canon Pixma MP250 Series MG5220
This is a good quality inkjet printer on which to base your office ink jet printer depending on your needs. With a speed of up to 12 pages per minute, it is ideal for the fast and frequent output of information. This printer is also able to do photo print, and it can print, copy, and scan. When you need to document your business, this is the way to go. Canon Pixma MP250 Series MG5220 Wireless Multifunction Printer
This is definitely great for small businesses because it has a straightforward features. Plus, you can install and use it in a no-nonsense manner. It is also apparently easy to use, as many reviews from purchasers have come to realize. Canon Pixma MP250 Series MG5220 Wireless Multifunction Printer
The Bluetooth connection feature means that you can transfer files and save time when doing business. This printer is also dishwasher safe. Canon Pixma MP250 Series MG5220 Wireless Multifunction Printer
This is definitely the best office printer that we have ever reviewed. Plus, it’s low in price, which is great considering its high-quality features.
This is quick and easy to install. It is cheap, and the speed of the inkjet is great. With this, you do not have to worry about running out of ink. With you no longer have to buy expensive ink cartridges all the time. You can pass on this office printer to your family. Cons
This is not a WIFI printer, therefore it cannot be used without a network or Wi-Fi. Canon Pixma MP250 Series MG5220 Wireless Multifunction Printer Buy on Amazon Canon Pixma PRO-100 Wireless Multifunction Printer
Canon Pixma PRO-100
It is a company that is known in the industry for the high quality of their printers. This is a wireless inkjet printer, which means that you will not have any wires poking out of your office or home. With Wi-Fi connectivity, you can easily print from your computer, smartphone, or tablet. This is one of the best inkjet printers on the market for offices. Canon Pixma PRO-100 Wireless Multifunction Printer
This is a fast printer that will deliver printed documents to you in no time at all. You will not even have to wait for this office printer to finish printing your document before you can go on with your day. Concerning the cost of ink ink, this is definitely a way to go. Canon Pixma PRO-100 Wireless Multifunction Printer Buy on Amazon Lexmark MX4360 Series Multifunction Laser Printer
The Lexmark MX4360 is a printer that is ready to hit the market with its high quality paper output, as well as its fast printing functions. It’s a multifunction printer, which means that you will be able to get your documents printed and then can just scan them as well. There is a network function built-in, which will automatically connect to the network when it is turned on. You can connect to your wireless network by using the built-in Wi-Fi capability. You are also able to connect to the Internet using the built-in Wi-Fi capability. With print speeds of up to 20 pages per minute, you will be able to get your work done efficiently. With a memory of 2,000 pages and 10,000 pages, your choice is the Lexmark MX4360 Series Multifunction Laser Printer.
Lexmark MX4360 Series Multifunction Laser Printer
This is a printer that you can consider to be the best office printer in the market. Lexmark MX4360 Series Multifunction Laser Printer Buy on Amazon Samsung CLT-K406W Wireless Color Printer
This is a wireless all-in-one printer that is ideal for home and the office. With Wi-Fi connectivity, you will not need the internet to connect to your work, which is brilliant. It has WiFi connectivity, so you will benefit from a faster mobile connection. It also has a high-speed copier and fax machine, as well as a built-in Ethernet tool. Samsung CLT-K406W Wireless Color Printer Buy on Amazon LowPoint CPL-406W All-in-One Printer
It has all the essential features to compete for the best office printer. With a speed of up to 24 pages per minute, you are in a position to make a good profit in this office printer. With its Wi-Fi capability, this office printer will be able to work seamlessly and seamlessly wherever you desire it to be. With the additional 10,000-page memory, you will not have to worry about running out of ink. The wireless AP feature will enable you to share documents from your smartphone, tablet, or laptop. And the on-board memory will save you money. LowPoint CPL-406W All-in-One Printer
This is an all in one office printer that has all the features you need. Plus, you do not need wires to use this. This is a printer that you can consider to be the best office printer in the market. LowPoint CPL-406W All-in-One Printer
This is a multifunction, which means that it includes basic functions for basic functions such as printing documents and scanning them. This is a great all-around printer. Cons
The ink cartridges do not last as long as the Canon Pixma MP250 Series MG5220. LowPoint CPL-406W All-in-One Printer Buy on Amazon Samsung CLT-K406W Wireless
This is a multifunction wireless paper and inkjet printer that is semi-automatic. But it’s perfect when installing and using it. The printing speed is a major factor when we look at this printer’s features. It’s capable of printing up to 36 pages per minute. And this is very fast when it comes to their speed. Samsung CLT-K406W Wireless Color Printer Buy on Amazon HP Color LaserJet CP1515w
One of the things that we like about the HP Color LaserJet CP1515w is that it has Wi-Fi connectivity capabilities. With this, you will never have to worry about running out of ink. This is a multifunction printer that is ideal when you find yourself in a situation where you do not have ink. It’s also a trailblazer when it comes to memory, as it comes with the capability to hold up to 4,000 pages. This is the best office printer that we have reviewed so far. HP Color LaserJet CP1515w Buy on Amazon Brother HL-L7170DW
It is a printer that will take your work to the next level. This is an inkjet printer that can be used as a fax machine, copier, PC scanner, and scan and print. You can install a Wi-Fi adapter on this machine, and you will be able to connect to your network. With built-in memory to save documents, you will be able to save a lot of time in storing, printing, and sharing documents. Brother HL-L7170DW Buy on Amazon HP Color